Managing emails in address book folders

We have IE6 and Outlook Express 6.

We receive a large number of emails many of which we place into folders depending where on our website they originate or based on the subject line.

We send newsletters and other information out to these different groups. The only way that I've found to place them into specific folders in the address book is manually. This is very time consuming.

Is there a more effective way of managing these email addresses either through OE or Outlook or a third party program?

 

The only thing that I can think of right off hand is to leave your main address book blank. Then when you get a bunch of e-mails in and want to place certain ones in a certain address book would be to hold down the CTRL key and click on the ones you want in a certain address book then after they are all highlighted, click reply. This will add them to your main address book. Then delete the reply. Then click on Address Book which should take you to your main address book and the first one should be highlighted. Then hold down the SHIFT key and click on the last one. This will highlight them all. Then left click and drag them all to the address book that you want them in. This will now leave your main address book blank. Then do the next group the same way till you are finished. Somebody else may have an easier way or another suggestion.

 

You can create email message rules to handle this chore.

Select the Tools | Message Rules | Mail... menu option to bring up the Message Rules window.
Click the New button.
In the first box select and check the item labeled Where the Subject line contains specific words.
In the rule description pane (3) near the bottom click on the blue link that says contains specific words.
In the window that appears enter the text that identifies this email.
Click the Add button.
Click the OK button.
In the Select the Actions for your rule section (2) select Move it to the specified folder.
In the rule description pane (3) near the bottom click on the blue link that says specified.
Select the folder you want to use and click OK.
In the name of the rule box (4) at the bottom enter something meaningful.
Click OK.
Back at the main Message Rules window it is advisable to move your newly created rule to the top of the list by selecting the rule and clicking the Move Up button until the rule is at the top.
Click OK to dismiss the Message Rules window.

You would create a new rule for each folder. You may have to create multiple new rules. I am assuming something distinctive can found in the Subject line to suggest which is the appropriate folder to use.

 

Thanks for your suggestions

I think I am right in saying that - in connection with MrBill's reply

• if my main Inbox on my address book has an address deleted then the address is also deleted from the sub folder - this means that you can't keep the main address book blank

• on the second point. I am already sending the incoming mail into sub folders. I do not always reply to these initially so they don't go into the address book.

• With some email addresses they come from forms on our website so the address that I want is in the body of the form not in the From line. That's OK if I reply to the email as at least it goes to the main Inbox of the address - I just then have the problem of moving emails into their separate Address book folders

Ideally I need to be able to work on the addresses - perhaps like working on a database list in Access or Excel.

Any other clues would be greatly appreciated

 

If I want an address, I hit on Reply. Then delete the reply and go to my address book and drag it out of the Main book/folder into the book/folder that I want to drag it to. I have 4 different address books. Friends, Message boards, PC Club, and another PC club.