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EMailing membership Newsletters - how mail list one at a time

Discussion in 'General Internet' started by jorjab, 2008/05/19.

  1. 2008/05/19
    jorjab Lifetime Subscription

    jorjab Well-Known Member Thread Starter

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    Not sure how to word the heading for this nor if this is the correct forum to post in.

    I want to email newsletters to a small alumni group (approx 50 people)- want to do it so that I only have to email it out once but in such a way that I do not have to go thru my address book, copy the info and send to each individual.
    Not sure how & mail merge Help for Outlook 2000 is really confusing me. Tried looking at tutorials but they are for later versions of Outlook.

    I have Win XP SP2 & Outlook 2000 (Office2000 Pro). I also have a paid version of Yahoo email and would be willing to use Thunderbird or any other sort of free email program that would make it easier to do this. It is a pain to keep putting in one name from list, mailing and then repeating the process for all of us. I do not want to send out to 5 or 10 people in the one email as then ISPs will treat as spam. I know that organizations can do this but not sure how to accomplish.

    Any help will be much appreciated.

    Jorjab
     
    Last edited: 2008/05/19
    jorjab,
    #1
  2. 2008/05/19
    PeteC

    PeteC SuperGeek Staff

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    I don't use Outlook, but this is how I deal with a photographic group which I chair using Outlook Express....

    Open Address Book > New > New Group

    In the dialogue which opens Name the Group then Select Members and close out.

    Then create a new contact in Address Book - Unknown Recipient using your email address.

    When you want to make a mass mailing (some ISP's have a limit on the no. you can send at any one time - possible spam - so you may need to create 2 smaller groups as above) double click on Undisclosed Recipient in your Contact list. In the New Message Pane which opens click on Bcc - the select recipients dialogue opens. Scroll to your group, highlight it and click on the Bcc button to insert the Group in the Message Recipients pane > OK

    Write the message and Send

    None of the recipients will know who else has been sent the message and more importantly all their email addresses will not be listed for all - good and evil :) - to see.
     
    PeteC,
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  4. 2008/05/19
    jorjab Lifetime Subscription

    jorjab Well-Known Member Thread Starter

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    Pertc,

    Thanks - That is similar to what I do now with outlook but

    1. I thought that some ISPs on the receiving side would treat this as Spam because a mass mailing and even tho BCC used.

    2. I would sometimes like to insert the name of the person I am sending to and think that there is also a way (via mail merge or something similar) that would allow you to insert individual name as well as individual email address as opposed to BCC emailing to a list. IE fill in particular fields in the email.
     
    jorjab,
    #3
  5. 2008/05/19
    PeteC

    PeteC SuperGeek Staff

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    1. The question of how many multiple mailings constitute spam I guess depends on your ISP - you could contact them or just try. When I moved house I sent a mass email to my complete address book - that was returned as 'spam', but smaller groups went through.

    2. I've not had occasion to try that, but you can always put individual email addresses in the Cc field in addition to the Bcc field. The form of the insertion will depend on the format in which your contact is listed in the Address Book ....

    If the contact is listed as PeteC that is the entry that will be made - likewise if the contact is listed as petec@xxx.com that will be shown in the Cc field.
     
    PeteC,
    #4

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