Functions in Word

karles is here again
please tell me how to get the e-mail function to
[a] appear on the toolbar in word so that i can send the same letter to an e-mail and letter recipient.
how can i scan a letter and then put it ????? to be able to edit the document.
I know it is Xmas morning but honest i have not been at the bottle as yet

Thanks Karles

 

For the email toolbar button:
In Word, go to View>Toolbars>Customize>Commands tab. In the right-hand pane, scroll down to "New Email Message." Grab it with the mouse (point at it, hold down the left mouse button) and drag it to the toolbar, drop it in. It will not appear until you close the Customize window.

For scanning documents:
To scan text, you must use OCR (optical character recognition) software. Some sort of OCR software is usually bundled with scanners.

OCR software, even the expensive ($600 range) is notoriously inaccurate. The better the quality of the original...sharp, dark letters on a clean white background, no photocopier smears, etc....the better the scan results. You will inevitably have to correct some of the software's mistakes. The more heavily formatted the original...lines, forms, boxes, etc....the more mistakes the OCR software will make.

 

e-mail in word

Thanks for the advice but ... although I draged the appointed "new e-mail" to the toolbar o'k it is there but does not allow me to click on it [it is in the shade??]

The second request for the scanned letter to be able to amend/correct!! I do not know which of the document programs to send it to enable me to do so??
Thanks for your time once again
Karles

 

I don't know why the Email button is greyed out. Is there a document, even a blank one, open? A lot of the toolbar buttons are disabled until there's a document open.

In Word, go to File>Send To and click on "Mail Recipient" to see if that works.

You need to use the OCR software when doing the actual scanning. At least, that's the way all the OCR software I've used works.

Look through the software that came with your scanner to see if there's an OCR program included. If so, install it and read its help files to find out how it works.

If not, do a Google search for "OCR software." I doubt you'll find any free ones but you won't know that for sure until you look.

 

ORC

Hi
Thanks for your responses and to say I am no where nearer is an understatement
[a] the e-mail icon in word is both on the toolbar and in the send to grayed out???? Although I have typed a letter and then tried to send by e-mail "can't click on either [grayed out]
The ORC yes I do have the software but it sends everything into the picture program Ulead in this case, how do I add the option of sending it to "Word "
Oh I would be most greatefull for this help
Thanks Karles

 

For the email, copied from Word's help files:
To e-mail a message or document in HTML format You need Word 2000 and either Outlook 2000 or Outlook Express 5.0 or later. You must set either Outlook 2000 or Outlook Express 5.0 or later as your default e-mail editor.

That means you need to go into Internet Explorer, then Tools>Internet Options>Programs tab and designate either Outlook Express or Outllook as the default email program. Judging from the above quote, if you use something else for email, you can't send directly from Word.

For the OCR:
It's been quite a while since I've used Ulead products but I believe after installing their Omni Page software, you just go to the Start menu, open up Omni Page and use it to scan the document. Photo Impact only handles graphics (pictures).